Trainings and Events Coordinator

Full Time
Mid Level


Location: Remote/Warsaw, Poland   


At Fundacja TechSoup (FTS) we believe in the power of civil society. Since 2009, we have helped civil society organizations benefit from technology to achieve their missions. We support nonprofits across the globe by providing ICT resources, organizing, and providing access to data, convening activists, and sharing knowledge. Our aim is to develop sustainable, community-driven technology solutions to meet today's most urgent social challenges. 

Fundacja TechSoup, headquartered in Warsaw, oversees the design and implementation of TechSoup programs throughout Europe.  

We are also a part of the TechSoup Global Network and manage digital transformation and capacity-building programs for nonprofit organizations across the globe.  


Purpose of the role: 

As a Trainings and Events Coordinator, you will be responsible for coordinating all online and offline educational and community building events in current TechSoup Europe international projects. You will be in charge of events’ organization and logistics, recruitment of participants, collaboration with trainers and experts, in close collaboration with the program team. As Coordinator, you will be also responsible for establishing and implementing the timeline of trainings, trainers bookings, contracts coordination and singing, participants confirmation, hotel and travels coordination, venue and catering bookings, training materials preparation. Finally, you will coordinate the online education environment used for the delivery of online events.


Your duties and responsibilities:  

  • Planning and navigating coordination of the calendar of all offline and online events across the program and several projects. 

  • Recruitment of trainings and events participants, including preparing templates and documents in accordance with GDPR and security protocols. 

  • Organizing trainings, educational and community building events (webinars and other online education formats, as well as offline trainings and events) alone or in a partnership with other team members. Coordinating organization and logistics, trainers booking, agreements coordination and signing, participants confirmation, collaboration with trainers and experts, venue arrangements, hotels, catering, and travel arrangements, training materials preparation. 

  • Coordinating online learning management system on Hive Mind used for delivery of online trainings and events (setting up the online environment, providing technical support during online events, coordinating communication with online events participants). 

  • Contributing to promotion of trainings and events in the social media and via local partners’ channels (by collaborating with the communication team). 

  • Preparing and conducting the procurement procedures in the project etc. 

  • Training and events financial management, settlements with trainers and subcontractors. 

  • Keeping documentation and databases related to tasks. 

  • Monitoring and quality check of published content and trainings and events. 

  • Contribution to day-to-day Monitoring and Evaluation activities, in close collaboration with Monitoring and Evaluation Manager and Project Manager. 

  • Ensuring timely delivery of own tasks and smooth cooperation with the project team, including project managers, partners, and contractors. 


Education and Experience:

  • Minimum 2 years of experience in preparing and organizing trainings and events. 

  • Knowledge and direct experience with education and capacity building programs, preferably for CSO sector. 

  • International work experience. 

  • Hands-on experience in coordinating educational events with multiple stakeholders: partners, trainers, graphic designers, vendors and setting up a workflow that ensures its proper execution. 

  • Experience in administrative assistance at online and offline events. 

  • Good knowledge of the graphics application (e.g., Canva, Adobe Cloud) as a plus but not obligatory. 



  • Ability to be flexible, well-organized and work effectively in a team. 

  • Excellent planning and organization skills. 

  • Ability to work under pressure and with minimum supervision, be a self-starter, innovative and demonstrate the capacity for maintaining high professional standards. 

  • Excellent inter-personal skills. 

  • Excellent verbal and written communication skills. 

  • Technology savvy, including advanced computer literacy skills. 

  • Ability to meet deadlines and achieve targets. 

  • Attuned to multicultural environments and skilled at engaging diverse stakeholders. 

  • Ability to work effectively and with sensitivity across barriers such as language, culture and distance. 

  • Ability to develop effective relationships with internal and external stakeholders.  

  • Ability to work and co-operate in a dynamic and fluid environment. 

  • Fluency in Polish and English, both oral and written communications. Any other language from Central and Eastern Europe would be an advantage. 


Other Requirements: 

  • Based in Warsaw, or remote in Europe. 

  • Flexibility to travel in Europe and internationally if required. 


For your contribution we offer: 

  • Full-time, in office position with flexible hours from Monday-Friday.  

  • Contract of employment.  

  • Benefits package: Premium medical plan at Medicover, life insurance at MetLife, pension program, PPE, Multisport card, and LinkedIn Learning courses.  

  • A dynamic, international working environment.  

  • Professional development opportunities. 

  • A supportive environment that provides a work-life balance. 


An amazing job at organisation supporting non-governmental organizations all over the world is waiting for you. Join our team now! 

Fundacja TechSoup is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of color, race, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. 



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